NBMS PTO By-laws








The name of this organization shall be the North Buncombe Middle School Parent-Teacher Organization, Weaverville, Buncombe County, North Carolina. It is a local P.T.O. unit.





The organization exists as an unincorporated organization of its members. These by-laws shall be deemed its governing instrument.





The objectives of this organization are:

  1. To promote the welfare of children and youth.
  2. That parents and teachers may cooperate intelligently in the education of children and youth.
  3. To develop between educators and the general public opportunities to provide a well-rounded education to all youth.
  4. To raise awareness of laws for the care and protection of children and youth.





The following are basic policies of this organization:

  1. The organization shall be noncommercial,nonsectarian, nonpartisan and nonprofit.
  2. The name of the organization or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the Objectives of the organization.
  3. The organization shall not, directly or indirectly, participate or intervene in anyway, including the publishing or distributing of statements, in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.
  4. The organization shall work with the school to provide quality education for all children and youth and shall seek to participate in the decision making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education.
  5. The organization may cooperate with other organizations and agencies concerned with child welfare, but persons representing the organization in such matters shall make no commitments that bind the organization.
  6. In the event of the dissolution of the organization, its assets shall be distributed in full to North Buncombe Middle School.





Section1. Any individual who subscribes to the Objectives and basic policies of this organization may become a member of this organization subject only to compliance with the provisions of the by-laws. Membership in this organization shall be available without regard to race, creed or national origin.


Section2. The organization shall conduct any annual enrollment of members in August of each year.


Section3. All members will be eligible to participate in business meetings and serve in elected or appointed positions. The membership year of the North Buncombe Middle School PTO shall begin on the first faculty day of school and will conclude at the end of the school year.




Section1. The officers of this organization shall be Co-Presidents, Secretary and Treasurer. These officers shall be elected annually in the spring. No officer shall be eligible to the same office for more than two consecutive years.


Section2. Nominations for officers shall be made by the outgoing co-president, a faculty representative and a member of the general membership. Nominations of consenting nominees shall be presented at a spring meeting. Additional nominations may be made from the floor and voting may not be limited to the nominees.


Section3. A vacancy occurring in an office shall be filled by the officers for the unexpired term.




Section1. Co-presidents will serve staggered two year terms. The senior co-president shall preside at the board meetings. Both co-presidents shall be members of all committees and shall appoint the chairperson of special committees.


Section2. The Secretary shall keep an accurate record of all meetings of the organization and shall perform all other duties as may be delegated. The Secretary shall keep a complete roster of members.


Section3. The Treasurer shall receive all funds of the organization, shall keep an accurate record of receipts and expenditures, and shall pay out expenditures and local funds in accordance with the approved budget as authorized by the organization. The Treasurer shall present a financial statement at every meeting of the organization, and shall make a full report at the annual meeting. The Treasurer’s accounts shall be examined annually by not less than three members who, satisfied that the Treasurer’s annual report is correct,shall sign a statement of that fact at the end of the report.


Section4. All Officers shall deliver to their successor all official material and supplies at the last meeting of the school year.




Section1. No less than three (3) general membership meetings of the organization shall be held. The last meeting of the school year shall be for the purpose of installation of officers. Such other meetings may be held as the organization may from time to time provide, and special meetings may be called by the officers.


Section2. PTO annual meeting shall occur in the Fall and coincide with the NBMS Open House.


Section3. A quorum shall consist of a majority of members present.


Section4. PTO meetings will be held on a monthly basis.





Section1. The Executive Committee shall consist of the Officers of the organization,the Principal of the school, and committee chairpersons.


Section2. The Executive Committee shall transact necessary business as may be referred to it by the organization; shall create committees; shall fill vacancies in office; shall approve plans of committees; and shall act in emergencies between meetings of the organization.


Section3. The Executive Committee shall prepare and submit to the organization for approval a proposed budget based upon projected revenue.


Section4. Special meetings of the Executive Committee may be called by the co-Presidents or by a majority of the members of the Executive Committee.


Section5. A majority of the Executive Committee members present shall constitute a quorum.





There shall be such Committees created by the Executive Committee as may be required to promote the objectives and interests of the organization. Their terms of office shall be for one year. Chairpersons of all Committees shall present plans of work to the Executive Committee.





The rules contained in Robert’s Rules of Order newly Revised shall govern this organization in all cases to which they are applicable and in which they are not inconsistent with the by-laws.





These by-laws may be amended at any regular meeting of the organization by a two-thirds vote of the members present and voting, provided notice of the proposed amendment shall have been given at the previous meeting.


A committee may be appointed to submit a revised set of by-laws as a substitute for these by-laws only by a majority vote at a meeting of the organization or by a two-thirds vote of the Executive Committee.